In connection with the contact process, including sending and exchanging electronic correspondence to/from the mail server in the domain ‘act-accounting.pl’, you provide us with personal data (e.g., name and surname, email address, or phone number). These data are then processed by ACT Accounting Sp. z o.o. based on the principles described below. We ensure that your personal data is secure; we guarantee the confidentiality of the data provided to us and protect it from unauthorized access by taking appropriate security measures and personal data protection required by legal regulations in this area.

I. General Information

  1. The administrator of your personal data is ACT Accounting Sp. z o.o., located in Poznan, at Jana Henryka DÄ…browskiego 77A (60-529), NIP: 7812012273, REGON: 386861119, KRS: 0000856748 (hereinafter referred to as the “Administrator”). You can contact the Administrator for any doubts or questions related to the privacy policy by mail at the above address or electronically at the following address: kontakt@act-accounting.pl.
  2. GDPR regulations (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals concerning the processing of personal data and the free movement of such data) grant you the following rights related to data processing:
    1. right to access your data and receive a copy,
    2. right to rectification (correction) of your data,
    3. right to data erasure,
    4. right to restrict data processing,
    5. right to object to data processing,
    6. right to data portability,
    7. right to lodge a complaint with a supervisory authority.
  3. The legal basis for processing your personal data will be the necessity to fulfill the Administrator’s obligations arising from legal provisions and the legally justified interests of the Administrator, which consist of cooperation with the entity for which you work and the implementation by the Administrator of tasks related to its activity.
  4. Your personal data will be made available to persons working for the Administrator and under his control and may also be made available to external entities providing telecommunications and internet services (e.g., hosting provider, email service providers, etc.), accounting and HR services, quality management services, management services, legal services. Data is made available for processing only to the necessary extent. Moreover, if necessary, your personal data may be disclosed to entities, bodies, or institutions authorized to access data based on legal provisions, such as the police and other state services, courts, public prosecutor’s offices, and also to tax offices to the extent necessary to fulfill tax-accounting-bookkeeping obligations.

II. Purpose, scope, and method of personal data processing

  1. The Administrator will process the following categories of your personal data: name and surname, contact details (email, phone number, data related to other electronic communication channels), data of the entity for which you work together with the contact and address data of this entity. If the Administrator receives other personal data from you, he may also process them for the purposes indicated in the next point below. The range of provided data is voluntary, but its provision is necessary to establish contact and implement cooperation.
  2. The purpose of data processing is to establish contact and implement cooperation, i.e., the data will be processed for:
    1. contacting you on matters related to the intention to establish cooperation or in connection with the Administrator’s activities resulting from the conclusion of a contract with you or a contract concluded by the entity for which you work or to contact you in connection with providing services for the Administrator’s clients,
    2. fulfilling the Administrator’s obligations towards state institutions, arising from legal provisions,
    3. maintaining and developing the Administrator’s business, e.g., internal reporting or marketing activities.
  3. Your personal data will be processed by the Administrator:
    1. during the period of cooperation between you and the Administrator,
    2. during the period of cooperation between the Administrator and the entity for which you work,
    3. during the period in which the use of your personal data will be necessary for the provision of services by the Administrator on behalf of his Clients.

Personal data will be archived and will also be stored after the above-indicated time for the period required by applicable laws or the period necessary for the Administrator to protect or pursue his rights.